Microsoft Teams Quick Tips #6 – Share System Audio

Desktop and application sharing has long been a thing in collaboration systems like OCS, Lync, Skype for Business, and Teams. However, one of the shortcomings has been that sharing a video that has audio, or audio on its own was not optimal. The video did not match up with the audio and the experience was very choppy.

In 2019, however, Microsoft released the ability to incorporate the option to share the audio from the host system via a Teams meeting or sharing session (which is now outdated info). This was a welcome change as it was frequently asked for. Share system audio was something that I frequently show people when doing training sessions. Much to my surprise though, in a recent training session I was unable to find this option. After a bit of poking around, I found that the option had been moved to an inconspicuous location without any notification (at least to my knowledge)…so is life in “the cloud”!

How Do I Share System Audio Now??

Never fear, it is still very easy to share system audio if you can’t find it elsewhere though! There are a couple of things you’ll need to do. Keep in mind that this will share ALL system audio…so if you get dings and whistles from new email alerts, etc those will also come through to the attendees so you may want to go into focus mode or do not disturb ahead of time.

  1. Start a meeting or chat with a person or group
  2. Connect to the audio
  3. Once you’re connected to audio in a Teams meeting or chat, share either your desktop or a specific window that will include the object that you’re wanting to share audio from
  4. Hover at the top of the screen until the presentation toolbar appears.
  5. You’ll see an icon between “Give Control” and “Stop Presenting” that allows you to share the system audio:

That’s it, now you can play your video or audio clip and the attendees will hear it in near real time!

Have a Microsoft Teams quick tip that you think should be included in a future post? Comment below or connect with me on social media!

Skype For Business Contacts and Groups Not Migrated to Microsoft Teams

Back in July 2018, Microsoft released new functionality to Microsoft Teams that would migrate existing contacts and contact groups that you have configured in your Skype For Business client into Teams. Specifically, the release details were:

Bring your Skype for Business contacts to Teams
When your organization moves from Skype for Business to Teams, your contacts will make the move with you. To see them, once you’re in Teams, click Chat on the left, then Contacts at the top.

During a recent migration from Skype for Business on-premises to Teams, though, I encountered a user who had multiple groups and contacts but none appeared in the Teams client. The fix was quick and painless.

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Post MSIgnite 2018 – What I’m Watching

As I filtered through the 1700+ sessions leading up to Microsoft Ignite, I quickly knew that unless I was able to clone myself I would have some catching up to do.  Rather than try to sort through all of the sessions again later, I made a playlist of sessions that I’d like to go back and watch.

The playlist is a compilation of 70+ videos and 24+ hours of content, mostly in the Azure and Office 365 arena since that is where a lot of my focus is these days.  Is there a session that shouldn’t be missed?  Feel free to let me know what should be added!

What I’m hoping to see at Ignite 2018

As Microsoft Ignite 2018 nears, I am busy preparing my schedule for the week.  Part of that preparation is planning for discussions I would like to have with product group members, MVPs, and other peers.  I also have some other things that I either think (hope) will happen, or at least want to hear more about.  Without further ado, here are 5 things I’m either hoping for or looking forward to at Ignite this year: Continue reading

MS Teams: Archiving – What you need to know

A few weeks back, June 26th specifically, Microsoft announced archival functionality for Teams.  Archiving a Team does just what you’d expect by keeping the Team itself, but freezing changes to preserve the current state of the data.  There are a couple of things that I found interesting, and good to know before you get started.

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